Scan to Verify & Print

In the Scan to Verify & Print workflow, you to scan a UPC or SKU barcode to confirm the picker has the right items to pack then automatically move to the print label step once all items are verified.

Scan to Verify & Print provides audio and visual feedback when you scan an item barcode. This allows you to detect packing errors and confirm that the contents of every order are correct.

Not Available in ShipStation Legacy

The Scan to Verify & Print feature is only available in ShipStation's new layout.

Use Scan to Verify & Print

To view an order's history or to reprint a label, simply scan the barcode on the packing slip again while in the Scan to Verify & Print screen.

Red box highlights Verified Order status, arrow points to Reprint Label button

See Scan to Verify & Print in Action

GIF shows how to use a scale with Scan to Verify

Use Barcode Scan Actions to Purchase and Print the Label

To make your workflow even more efficient, use the Purchase and Print Label barcode scan action to remove mouse clicks and hotkeys from your process entirely!

Click Print Barcode Sheet in the Scan to Verify & Print screen.

Scan to Verify screen, Red box highlights Print Barcode Sheet link

This will print the Scan to Print Barcode, which you can keep on your workstation. Scan this barcode to purchase and print the labels for each order, instead of clicking the Print Label button or pressing the P hotkey.

Scan to Print Barcode. Reads, "Once you're in Scan to Print mode, scan the barcode on a packing slips to get started."
Configure Shipment WidgetConfigure Shipment Widget

Scan to Verify & Print Requirements

Before using Scan to Verify & Print, make sure you have done the following:

  • Add UPCs and/or Fulfillment SKUs to your product records (details in the following section). We recommend using our CSV import method to add UPCs or Fulfillment SKUs to all of your products at once.

    Multiple UPCs or SKUs on Products Not Supported

    Scan to Verify & Print does not support using multiple UPC codes or Fulfillment SKUs on a single product.

  • Install ShipStation Connect on your printer workstation and sign in (if you haven't already).

  • Connect your label printer to your printer workstation.

  • Connect your barcode scanner.

    • We have successfully tested Scan to Verify & Print with the Symbol DS9208, Symbol LS2208, Socket Mobile s700. However, Scan to Verify should work with any barcode scanner you already use with ShipStation.

    • You may need to configure your scanner to remove the carriage return (many scanners automatically hit Enter on scan).

  • Print your packing slips with either a Scan to View or an order number barcode.

    ShipStation's default packing slip template includes the Scan to View barcode already.

  • Connect a USB scale or use pre-configured order weights.

  • RECOMMENDED: Set up auto-funding if you use a balance-funded postage provider.

  • Set preferences for Scan to Verify & Print to support UPC, Item SKU, and/or Fulfillment SKU for items.

    Go to Account > Workflow Settings > Scan To Verify Items By to set your preference.

    Scan to Verify Items with options for UPC, Item SKU and Fulfillment SKU.

Add UPC to Product Records

If you scan UPC barcodes, you must add UPCs to your Product Details to scan your items successfully.

There are two ways to add a UPC to your products:

  • Add the UPC manually to the Product Details UPC field if you need to add or update just a few products.

    Product details general tab with UPC text box highlighted.

    Review the Update Products individually section of the Update Products article if you need instructions on how to do this.

  • Upload your UPCs via a product CSV import - the most efficient way to bulk update your products.

Add UPC to a CSV File

For a faster, more accurate way to add UPCs to your CSV file:

  • Place your cursor in the UPC field of your Product import CSV and scan the product barcode. The UPC will be automatically entered into the field.

    Product import CSV headings and fields. Red box highlights UPC field
  • Remember, each product SKU and UPC in ShipStation must be unique.

SKUUPC

UPC and SKU Settings for Barcode Scanning

Depending on your item and warehouse configuration, you may want to scan SKU barcodes or UPC barcodes. In ShipStation, you can scan both SKU and UPC barcodes, but you must enable these options in the Workflow Settings screen. Additionally, Fulfillment SKUs and UPC codes must also be added to product records if you wish to successfully scan those types of barcodes.

Scan to Verify Items By

This setting will determine what types of barcodes Scan to Verify will recognize for your products.

You can select UPC, Item SKU, and Fulfillment SKU.

Scan to Verify Items with options for UPC, Item SKU and Fulfillment SKU.

These options correspond with the product fields in ShipStation. For example, for Scan to Verify to recognize a UPC barcode, the UPC number must be saved in the product default's UPC field.

The Item SKU corresponds to the product's SKU field and the Fulfillment SKU corresponds to the Fulfillment SKU field in the Product Details in ShipStation.

Add UPC to Product Records

If you scan UPC barcodes, you must add UPCs to your Product Details to scan your items successfully.

There are two ways to add a UPC to your products:

  • Add the UPC manually to the Product Details UPC field if you need to add or update just a few products.

    Product details general tab with UPC text box highlighted.

    Review the Update Products individually section of the Update Products article if you need instructions on how to do this.

  • Upload your UPCs via a product CSV import - the most efficient way to bulk update your products.

Add UPC to a CSV File

For a faster, more accurate way to add UPCs to your CSV file:

  • Place your cursor in the UPC field of your Product import CSV and scan the product barcode. The UPC will be automatically entered into the field.

    Product import CSV headings and fields. Red box highlights UPC field
  • Remember, each product SKU and UPC in ShipStation must be unique.

SKUUPC

Configure Fulfillment SKUs on Products

If you scan SKU barcodes that represent your product's fulfillment SKU, you must add Fulfillment SKUs to your Product Details to verify products successfully.

There are two ways to accomplish this:

  • Under the Products tab, double click on a product to open the product details. Enter the FNSKU in the Fulfillment SKU field under the Shipping tab on the Product Details screen.

    Product details Shipping defaults with Fulfillment SKU highlighted.
  • Upload your Fulfillment SKUs via a product CSV import to bulk update your products. Enter the FulfillmentSKU in the FillSKU column in the CSV.

    CSV_PROD_FillSKU.png
SKUUPC

Use Scan to Verify & Print

To view an order's history or to reprint a label, simply scan the barcode on the packing slip again while in the Scan to Verify & Print screen.

Red box highlights Verified Order status, arrow points to Reprint Label button

See Scan to Verify & Print in Action

GIF shows how to use a scale with Scan to Verify

Use Barcode Scan Actions to Purchase and Print the Label

To make your workflow even more efficient, use the Purchase and Print Label barcode scan action to remove mouse clicks and hotkeys from your process entirely!

Click Print Barcode Sheet in the Scan to Verify & Print screen.

Scan to Verify screen, Red box highlights Print Barcode Sheet link

This will print the Scan to Print Barcode, which you can keep on your workstation. Scan this barcode to purchase and print the labels for each order, instead of clicking the Print Label button or pressing the P hotkey.

Scan to Print Barcode. Reads, "Once you're in Scan to Print mode, scan the barcode on a packing slips to get started."
Configure Shipment WidgetConfigure Shipment Widget

Adding a Scale (Optional)

Connect a USB scale to automatically apply the package weight to the shipment in ShipStation.

Select the scale during setup, scan each item and place it in the box. Once all items are scanned and the box is packed, place the box on the scale. This will automatically apply the weight from your scale as the weight of the shipment so you can create your label right away.

Scan to Verify, Red box highlights select a Scale dropdown, arrow points to options

OPTIONAL: Use a scale as you add items and packing material or void fill. The scale will detect the added weight (bubble wrap, bonus gift, additional products, etc) and adjust as you pack the shipment.

Notes About Scan to Verify & Print

The following details may help to improve your workflow with Scan to Verify & Print:

  • During Scan to Verify & Print, if you scan an item that is out of your view, a notification will alert you that an out of view item has been counted/verified.

  • You may need to adjust the barcode size printed on your packing slips to accommodate your scanner. Please review the Change Barcode Size, Type, and Font section of the Scan to Search article to learn how.

  • Most general-purpose barcode scanners will work, be it USB or Bluetooth. Models we've tested that work well include the Zebra Symbol LS2208 and the Motorola LI4278

  • USB scales that don’t fall asleep are ideal, as ShipStation Connect is unable to wake up devices that have turned themselves off due to inactivity.